Data Protection and Privacy Policy
Sato Kogyo (M) Sdn Bhd and Sato Kogyo Co., Ltd. (hereinafter collectively be referred to as “SK”) recognises the importance of protecting your personal data.
This document contains the personal data protection and privacy policy adopted by SK to manage your personal data in accordance with the Personal Data Protection Act 2010 (the “Act” or “PDPA”). Please take a moment to read this policy to understand the purposes for which we collect, use and/or disclose your personal data.
1. Concerning the observance of laws and standards
1.1 SK respects the privacy of individuals and recognises the need to treat personal data in an appropriate and lawful manner, and is committed to comply with its obligations in this regard, in respect of all personal data it handles.
1.2 SK may change some parts or all of the contents of this policy from time to time to ensure that this policy is in line with the legal and regulatory requirements, as well as the regulations and constitutive documents of SK. Hence, we advise you to check regularly for updated information on the handling of your personal data.
1.3 If you consider that this policy does not follow the DPDA in respect to the personal data about you or others, you should raise the matter with our Data Protection Officer as soon as possible.
2. Concerning the collection, use and/or disclosure of personal data
2.1 In general, we collect your personal data in several ways, including but not limited to the following:
- When you contact us for enquiries, via your selected mode of communication;
- When you request us to contact you; and
- When you submit your personal data to us for employment / provision of service purposes.
2.2 Personal data that is collected by SK may include some or all of the following personal information:
- Name;
- Identity Card /Passport number;
- Nationality;
- Marital status;
- Date of birth;
- Gender;
- Contact information such as email addresses and telephone numbers;
- Demographic information such as address, postcode, preferences and interests;
- Signature; and
- Photographs, audio/video recordings and digital images.
2.3 Generally, SK collects, uses and/or discloses your personal data for the following purposes:
- Responding to your queries and requests;
- Resolving complaints, and handling requests of and enquiries;
- Communication and marketing purposes; or
- Internal record keeping; or
- Employment and salary; and
- Contract for service.
2.4 Your personal data will be retained by SK for as long as necessary according to our internal policy for the fulfillment of the purposes stated above or is required to satisfy any legal, regulatory or accounting requirements.
2.5 SK will take reasonable steps to protect your personal data against unauthorised collection, use and/or disclosure. Subject to the provisions of any applicable law or regulations, your personal data may be collected, used and/or disclosed for the purposes listed above (where applicable), to the followings:
- SK’s staff;
- Agents, contractors or third party service providers who provide services to SK;
- Our professional advisers such as auditors and lawyers;
- Relevant government regulators, statutory boards or authorities, or law enforcement agencies to comply with any laws, rules, guidelines, regulations or schemes imposed by any governmental authority; and
- Any other party to whom you authorise us to disclose your personal data to.
2.6 In order to provide the best service possible, SK may engage a data intermediary to process and handle personal data on its behalf. In these cases, we will only work with recognized personal data management firms and shall enter into contracts with these data intermediaries to include provisions that clearly set out the data intermediaries’ responsibilities and obligations to ensure compliance with the Act.
3. Concerning the consent for collection, use and/or disclosure of personal data
3.1 By submitting your personal data to SK, you agree and consent to the collection, use and/or disclosure of your personal data by SK for some or all of the purposes mentioned above.
3.2 If at any time we decide to collect, use or disclose your personal data in a different manner as to the purposes set out above, we will request your consent to the additional purpose(s) in writing, in which you may refuse to give at your discretion.
3.3 If you provide us with personal data relating to a third party (e.g. information of your spouse, children, parents or relatives), you represent to us that you have obtained the consent of that third party to provide us with their personal data for the relevant purposes.
3.4 You may at any time withdraw any consent given in respect of the collection, use or disclosure of your personal data by giving prior notice in the form of a formal written request addressed to the Data Protection Officer.
3.5 In the event that you withdraw your consent to SK in relation to the purposes mentioned above, SK shall cease to collect, use and/or disclose your personal data within 30 days upon receiving your withdrawal request. Please note that once consent is withdrawn, it may not be possible for us to accomplish the purposes as set out previously above, and hence, we may be unable to continue providing the requisite services to you.
4. Concerning personal data management and security measures
SK will take reasonable measures to protect your personal data from unauthorised access or modification, improper collection, use or disclosure, unlawful destruction or accidental loss. You should be aware, however, that no method of transmission over the internet or electronic storage is 100% secure. While security cannot be guaranteed, we strive to protect the security of the personal data and will constantly review and enhance our information security measures.
5. Concerning access, correction and accuracy of personal data
5.1 You may apply for a copy of your personal data held by SK, or request for your personal data to be updated or corrected, by sending a formal written request to our Data Protection Officer. Please be informed that we are entitled to charge a fee to recover the costs directly related to the access of the personal data for the time and effort spent by us in responding to the same, and will let you know the amount accordingly.
5.2 Within 30 days upon receiving your request, SK shall:
- provide you with a copy of your personal data under our custody and/or other relevant information in accordance with the Act therein;
- correct your personal data as soon as practicable and inform you that the relevant correction has been made; or
- inform you that your request for access or correction of your personal data is rejected, if the request was made in circumstances predefined by the Act where such access or correction is prohibited or not required.
5.3 You should ensure that all personal data submitted to us is complete and accurate. Failure to do so may result in our inability to provide you with the information or services you requested.
5.4 SK shall make a reasonable effort to ensure that the personal data collected by or on behalf of SK is accurate.
6. Concerning the establishment and continual improvement of a management system for personal data protection
In order to appropriately manage personal data, SK shall continually work towards improving the development of our data management system and internal company regulations.
7. Contact information
7.1 Should you have any opinions or require more information about how we manage your personal data, please contact:
| Data Protection Officer | Suriani BT Mohd Zain (Ms) |
|---|---|
| Telephone | +(603)-77288000, Ext: 305 |
| Email Address | admindiv@satokogyo.com.my |